Accounts Assistant Job Vacancy | Accounting & Finance Careers |

Shinei Geotechnique Malaysia

Job Title: Accounts Assitant

Location: Subang Jaya, Selangor
Employment Type: Full-time
Working Hours:
Monday to Friday: 9:00 a.m. to 5:30 p.m.
Saturday: 9:00 a.m. to 1:00 p.m.

About the Role
We are looking for a responsible, organised and hands-on Staff Accountant / Accounts Executive to manage day-to-day accounting operations and maintain accurate, timely and properly supported financial records.

The successful candidate should be comfortable taking ownership of assigned responsibilities, meeting reporting deadlines and working with both internal and external parties.

Key Responsibilities:

Accounting and Financial Records

• Handle day-to-day accounting functions, including Accounts Receivable, Accounts Payable and General Ledger.
• Maintain complete and accurate accounting records in accordance with applicable accounting standards and company procedures.
• Prepare and record invoices, credit notes, debit notes, receipts, payment vouchers and journal entries.
• Ensure transactions are correctly classified and recorded under the appropriate company, project, cost centre and accounting period.
• Maintain supporting schedules for accruals, prepayments, deposits, fixed assets and other balance-sheet accounts.
• Review accounting records regularly and correct discrepancies promptly.

Accounts Receivable and Collections

• Prepare and issue customer invoices, progress claims and supporting documents accurately and on time.
• Monitor outstanding receivables, retention sums and payment due dates.
• Maintain an accurate and up-to-date Accounts Receivable ageing report.
• Follow up professionally and consistently with customers on outstanding and overdue payments.
• Investigate and resolve discrepancies involving invoices, payment certificates, deductions and customer accounts.
• Provide regular collection updates and promptly highlight overdue or high-risk accounts.
• Maintain proper records of customer correspondence and payment commitments.

Accounts Payable and Supplier Accounts

• Verify supplier invoices, delivery orders, purchase documents and supporting records before recording transactions.
• Ensure supplier invoices are matched with the relevant supporting documents.
• Reconcile supplier statements and resolve discrepancies promptly.
• Maintain accurate records of supplier balances, deposits, advances and outstanding commitments.
• Monitor invoice due dates and prepare supplier payment schedules and supporting documentation.
• Respond to supplier account enquiries and maintain proper records of correspondence.

Banking and Cash-Flow Support

• Record bank transactions accurately and on time.
• Perform monthly bank reconciliations for all assigned bank accounts.
• Investigate and clear unreconciled or long-outstanding transactions.
• Monitor bank balances and prepare short-term cash-flow updates.
• Assist with banking documentation, facilities and account enquiries when required.

Monthly Closing and Financial Reporting

• Complete monthly accounting entries and reconciliations according to the agreed closing schedule.
• Assist in preparing monthly management accounts and financial reports.
• Prepare balance-sheet schedules and supporting reconciliations.
• Review ledger balances and identify unusual, incorrect or long-outstanding transactions.
• Assist with budget-versus-actual reporting and financial analysis.
• Provide accurate financial information and supporting schedules when requested.
• Highlight significant accounting issues, cash-flow concerns and reporting delays promptly.